Full Ethical Trading Policy Statement
1. Policy Statement
TPS Visual Communications Ltd. recognises that our commercial activities have potential to impact on our suppliers and our locality.
As a socially responsible business our suppliers, local community and customers have a right to expect:
• Products manufactured and sourced by TPS Visual Communications Ltd. are produced under working conditions that are hygienic and safe.
• All workers involved in the delivery of services provided by TPS Visual communications are treated with full consideration to their human basic rights.
• TPS Visual communications Ltd is therefore committed to implementing the principles of the Ethical Trading Initiative Base Code (although we are not members of the ETI).
• This policy sets out TPS Visual Communications Ltd commitment to its suppliers and customers; setting out the measures we are taking to ensure that we are acting in an ethical manner.
2. TPS Visual Communications Ltd commitment to its suppliers, service providers and customers:
TPS Visual Communications Ltd. recognises that our ethical and social performance and reputation is a key part of our overall commercial success.
• Employees
• TPS Visual Communications Ltd is committed to ensuring that our employment practices and the enforcement of corporate regulations ensure the protection of the rights of all those who work for us. In many areas we aim to operate above the minimum standards required by law to ensure our employees are safe, rewarded and valued.
• Customers
• TPS Visual Communications Ltd. is committed to demonstrating its ethical and social responsibility credentials to enable customers to make informed choices about whose services they purchase.
• Suppliers
• TPS Visual Communications Ltd. is committed to monitoring social standards in our supply chain, and we encourage our suppliers to operate to the same ethical standards we employ ourselves.
3. TPS Visual Communications Ltd Ethical Trading Code of Practice
3.1 This Code of Practice applies to:
• Staff directly employed by TPS Visual Communications Ltd on temporary or permanent contracts.
• Staff employed or provided by contractors or employment agencies to work on TPS Visual Communications’ premises or to undertake work for or on behalf of TPS Visual Communications Ltd.
3.2 No forced, bonded or involuntary labour shall be used.
• All employment with TPS Visual Communications is freely chosen.
• Staff, are not required to lodge deposits or identity papers with us.
• Staff, are free to leave TPS Visual Communications after reasonable notice.
3.3 No child Labour shall be used
• There shall be no recruitment of child Labour.
• Children or persons under 16 are not employed at any time, day or night.
• Children or persons under 18 are not employed full-time.
4. Working Conditions are safe and hygienic.
• TPS Visual Communications Ltd. takes adequate measures to prevent accidents and minimize potential hazards.
• Staff receive regular health & safety training.
• Staff have unrestricted access to toilet facilities and drinking water.
• TPS Visual Communications Ltd. has published Health & Safety policy.
5. Working Hours and remuneration are reasonable and comparable to other companies in our sector and regular employment is provided.
• Staff pay rates are above the national legal minimum standards.
• Staff are not forced to work in excess of 48 hours per week, a voluntary opt out agreement is available for those wishing to work in excess of 48 hours per week. #
• Staff are provided 2 days off per week.
• Staff are given written terms and conditions of employment that details the employment relationship between and the respective obligations of the employee and employer, rates of pay, working hours, grievance and disciplinary procedures, holiday entitlement, absence and sick pay rules and notice periods for termination of employment.
• No deductions are made from wages as a disciplinary measure, and pay slips detailing lawful deductions are provided for each pay period.
• Labour only contracting, sub contracting and fixed terms contract are not used as a means to avoid obligations under labour or social security laws.
6. No Discrimination is practiced.
• There is no discrimination in pay, hiring, compensation, access to training, promotion and termination or employment or retirement on the grounds of race, nationality, religion, age, disability, marital status, sexual orientation, union membership or political affiliation.
• Opportunities of personal and career development are equally available to all employees.
7. No Harassment, threats, abuse or intimidation shall be practiced. Physical, verbal and sexual threats, abuse, harassment or intimidation is expressly prohibited and grounds for summary dismissal, if proved.
8. Employment Agencies
Employment agencies contracted to supply temporary staff shall demonstrate commitment to and application of the requirements of this code.
Employment agencies contracted to supply temporary staff shall ensure that all staff supplied to TPS Visual Communications Ltd. are eligible to work in the UK by:
• Following Immigration and Nationality Directorate Guidelines on Amendments to section 8 of the Asylum and Immigration Act 1996.
• Ensuring that the requirements of the Immigration and Asylum Act 1999 section 22 code of practice are met.
• Retaining copies of identity papers, work permits or passports stamps as detailed in the Home Office List of Specified Documents and UK Passport Stamps.
Employment agencies contracted to supply temporary staff shall ensure that all staff supplied to TPS Visual Communications Ltd. have sufficient command of English to understand:
• The agency’s responsibilities under this code of practice.
• TPS Visual Communications Ltd. health & safety requirements.
• Written statements of employment particulars.
• Or have other measures in place to ensure that all these requirements are communicated in the employee’s native language.
Environmental Policy Statement
TPS Visual Communications Ltd & EML Retail Display Ltd
We believe that businesses are responsible for achieving good environmental practice and operating in a sustainable manner.
We are therefore committed to reducing our environmental impact and continually improving our environmental performance as an integral and fundamental part of our business strategy and operating methods.
It is our priority to encourage our customers, suppliers and all business associates to do the same. Not only is this sound commercial sense for all; it is also a matter of delivering on our duty of care towards future generations.
Our policy is to:
• Wholly support and comply with or exceed the requirements of current environmental legislation and codes of practice.
• Minimise our waste and then reuse or recycle as much of it as possible.
• Minimise energy and water usage in our buildings, vehicles and processes in order to conserve supplies, and minimise our consumption of natural resources, especially where they are non-renewable.
• Operate and maintain company vehicles with due regard to environmental issues as far as reasonably practical and encourage the use of alternative means of transport and car sharing as appropriate.
• Apply the principles of continuous improvement in respect of air, water, noise and light pollution from our premises and reduce any impacts from our operations on the environment and local community.
• As far as possible purchase products and services that do the least damage to the environment and encourage others to do the same.
• Assess the environmental impact of any new processes or products we intend to introduce in advance.
• Ensure that all employees understand our environmental policy and conform to the high standards it requires.
• Assess complaints about any breach of our Environmental Policy promptly and to the satisfaction of all concerned.
• Update our Environmental Policy and conform to the high standards it requires.
• Address complaints about any breach of our Environmental Policy promptly and to the satisfaction of all concerned.
• Update our Environmental Policy annually in consultation with staff, associates and customers.